Fixila Ops · Real Estate pack · Coming soon
Fixila Ops for Real Estate
Brokerages, property managers, teams and agents who juggle deadline-driven deals, compliance files, rent, maintenance and the people on both sides of every door.
Real estate runs on two very different records: the transaction a brokerage pushes to closing, and the property, tenant and owner a manager keeps running month after month. Fixila Ops handles both — transaction checklists with deadline cascades, commission splits, showing coordination and compliance files on the brokerage side; rent autopay, maintenance workflows, owner statements, screening and inspections on the management side — behind portals built for clients, tenants and owners alike.
The core every business in this pack gets
- Listing, transaction, property and unit records with full history
- Deadline-cascade checklists from acceptance through clear-to-close
- Showing and lockbox coordination with feedback capture
- Commission split and CDA calculation across multiple parties
- Rent collection and autopay with failed-payment follow-up
- Maintenance-request workflow tied to the field-service engine
- Owner statements and disbursements with clear month-end roll-up
- Compliance and disclosure files with e-sign and audit export
- Client, tenant and owner portals with documents and status
Who it's for
Pick your kind of business to see how we serve it.
Residential brokerage
For: Residential real-estate brokerages with agents and listings
We give a brokerage one place to run every transaction from offer to closing — the deadline checklist, the disclosures, the commission split and the compliance file — so deals close on time and the broker's file is audit-ready. Agents and clients each get a portal that shows exactly where the deal stands and what is outstanding. Behind the scenes a Fixila tech keeps the brokerage's systems, email and client data secure, which matters when wire fraud targets closings.
The challenges you know
Inspection, appraisal and loan-contingency dates cascade, and one missed deadline can kill a deal.
Commission splits with caps, desk fees and referrals are calculated by hand and get disputed.
The broker's compliance file is always missing a disclosure right when an audit lands.
What you get with Fixila Ops
- Transaction checklist with a deadline cascade from acceptance to clear-to-close
- Automatic reminders to agent, client and transaction coordinator at each milestone
- Commission split calculator with caps, desk fees, referrals and brokerage take to CDA
- Broker compliance-file module with required-document checklists and missing-item flags
- Showing and lockbox coordination with codes per listing and seller feedback notes
- Earnest-money and escrow tracking with deposit due dates and release conditions
The rest of Fixila behind you
- Fixila SB — managed IT, phones and network across the brokerage so agents and staff just work
- Fixila Guardian — email and endpoint security that stops wire-fraud and protects client data
- Fixila Studio — listing websites, IDX and marketing that keep leads and listings coming in
- Fixila Shield — compliance testing that keeps the brokerage's sensitive client data defensible
Why Fixila is the right choice
- Deals close on time. Every contingency and closing date cascades with reminders to agent, client and TC.
- Splits without the spreadsheet. Caps, desk fees and referrals compute straight to the CDA.
- Audit-ready files. The compliance checklist flags missing disclosures before the broker is exposed.
- Wire fraud stopped. Email and endpoint security protect the closings criminals target.
- One local team. Software, security and marketing from a single Colorado company, not four vendors.
Commercial brokerage
For: Commercial real-estate brokerages and investment-sales teams
Commercial deals are longer, more complex and more document-heavy than residential, with due-diligence periods, multi-party commissions and sophisticated clients who expect polish. We keep each transaction organized from LOI through closing — the diligence checklist, the documents, the split and the compliance file — behind a portal that gives principals and investors a clean view of status. A Fixila tech keeps the firm's systems, financial models and client data secure behind the scenes.
The challenges you know
Due-diligence and closing deadlines stretch over months and nobody owns the cascade across every deal.
Commissions split among brokers, referral sources and the house get complicated and disputed.
Diligence documents and financials are scattered across inboxes and drives when the deal heats up.
What you get with Fixila Ops
- Transaction pipeline with LOI, due-diligence and closing deadline cascades
- Multi-party commission split calculation with referral and house take to CDA
- Centralized, version-controlled document and financial-package storage per deal
- Compliance and disclosure file with required-document checklist and audit export
- Secure portal that gives principals and investors deal status and documents
- Showing and tour coordination with notes captured against each prospect
The rest of Fixila behind you
- Fixila SB — managed IT, phones and a secure network for a document- and data-heavy practice
- Fixila Guardian — endpoint and email security that protects deal models and client financials
- Fixila Studio — a credible website and marketing that build the firm's deal pipeline
- Fixila Shield — compliance and vulnerability testing that keeps sensitive deal data defensible
Why Fixila is the right choice
- Long deals, nothing dropped. Diligence and closing deadlines cascade and remind across every transaction.
- Complex splits handled. Multi-party commissions and referrals compute straight to the CDA.
- Everything in one place. Documents and financial packages live with the deal, not scattered in inboxes.
- Data kept secure. Endpoint and email security protect sensitive models and client financials.
- One company behind you. Software, security and marketing from a single local team.
Residential property management
For: Companies managing single-family and small residential portfolios
We run the whole management operation in one place — rent collection and autopay, maintenance requests, owner statements, applications and inspections — with separate portals for tenants and owners so each sees exactly what they should. Tenants pay rent and submit maintenance from their phone; owners see occupancy, statements and what was spent. A Fixila tech keeps the systems and the sensitive financial and tenant data secure behind the scenes.
The challenges you know
Chasing late rent by text and check eats the first week of every month.
Maintenance requests come in by call, text and email and fall through the cracks until an owner is angry.
Owner statements are a monthly manual slog of reconciling rent in against expenses out.
What you get with Fixila Ops
- Rent collection with tenant autopay, failed-payment retries and late-fee handling
- Maintenance-request workflow that ties straight into the field-service engine and vendors
- Owner statements and disbursements with a clean month-end income-and-expense roll-up
- Online applications and tenant screening with a tracked approval decision
- Scheduled inspections with photo documentation tied to the unit
- Tenant portal to pay rent, submit maintenance and see the lease; owner portal for statements
The rest of Fixila behind you
- Fixila SB — managed IT, phones and network so the management office runs without interruption
- Fixila Guardian — endpoint and email security that protects tenant and owner financial data
- Fixila Studio — a website and marketing that fill vacancies and win management contracts
- Fixila Go — laptop and tablet rentals with Care for staff running inspections in the field
Why Fixila is the right choice
- Rent on autopilot. Autopay, retries and late fees collect the first of the month without the phone-chasing.
- Maintenance that closes. Requests flow into the field-service engine and out to vendors, tracked to done.
- Owner statements in minutes. Rent in and expenses out reconcile into a clean monthly disbursement.
- Two portals, right views. Tenants see their lease and pay; owners see occupancy and money.
- One local team. Software, security and support from a single Colorado company.
Commercial property management
For: Firms managing office, retail, industrial and mixed-use properties
Commercial management adds triple-net reconciliations, COI tracking, multi-tenant buildings and demanding owners to the rent-and-maintenance basics. We keep each property, tenant and owner in one place — billings, maintenance and work orders, owner reporting and inspections — with portals that give tenants and owners the view they need. A Fixila tech keeps the systems, financials and sensitive lease data secure, and Fixila can even stand up the building networks and systems.
The challenges you know
Multi-tenant billings and CAM or NNN reconciliations are complex and easy to get wrong.
Tenant certificates of insurance lapse and nobody notices until there is a problem.
Owners expect detailed reporting and assembling it by hand across buildings takes days.
What you get with Fixila Ops
- Rent and recurring charge billing across multi-tenant buildings with autopay
- Maintenance and work-order workflow tied to the field-service engine and vendors
- COI and document-compliance tracking with expiry alerts per tenant
- Owner statements and detailed reporting rolled up across buildings and portfolios
- Property and unit hierarchy with occupancy and inspection tracking
- Tenant portal for payments and requests; owner portal for statements and occupancy
The rest of Fixila behind you
- Fixila SB — managed IT, phones and network for a multi-property, multi-owner operation
- Fixila Guardian — endpoint and email security that protects lease, financial and owner data
- Fixila Sentry — managed building and property networks with 24/7 monitoring
- Fixila Studio — a website and marketing that win new management assignments
Why Fixila is the right choice
- Complex billing handled. Multi-tenant charges and recurring billings run cleanly with autopay.
- No lapsed COIs. Certificate tracking flags expiries before they become a liability.
- Owner reporting ready. Detailed statements roll up across buildings in minutes, not days.
- Buildings covered too. Fixila can run the property networks and systems, not just the software.
- One company, one number. Software, security and network from a single local team.
Teams & individual agents
For: Real-estate teams and independent agents running their own business
A team or solo agent needs the deal machinery without an enterprise brokerage's overhead — a transaction checklist that keeps closings on track, lead and client follow-up, and a professional portal clients remember you by. We give you exactly that, plus the IT and security of a bigger operation behind the scenes. One local team keeps your laptop, phone and data secure so you can stay in front of clients.
The challenges you know
Deadlines and documents for several active deals live in your head and your inbox, and something always slips.
Leads go cold because follow-up depends on remembering to follow up.
You look small next to big brokerages even though your service is better.
What you get with Fixila Ops
- Transaction checklist with deadline cascades and reminders for every active deal
- Lead and client follow-up automation so prospects do not go cold
- A polished client portal for documents, status and e-sign that makes you look established
- Commission tracking against each closing with team-split handling
- Showing coordination with lockbox codes and captured seller feedback
- Database of past clients with automated check-ins that drive repeat and referral business
The rest of Fixila behind you
- Fixila SB — managed IT and phones so a lean team runs like a much bigger one
- Fixila Guardian — endpoint and email security that protects you from wire fraud and data loss
- Fixila Studio — a personal brand website, IDX and marketing that generate your own leads
- Fixila Go — laptop and tablet rentals with Care so you are never down in the field
Why Fixila is the right choice
- Punch above your weight. A polished portal and real deal machinery make a solo agent look established.
- Nothing slips. Every deal's deadlines cascade with reminders so closings stay on track.
- Leads stay warm. Automated follow-up keeps prospects and past clients engaged for you.
- You, protected. Endpoint and email security shield you from the fraud that targets closings.
- Grows with you. Add a brand website, managed IT and marketing as your business grows.
HOA management
For: Companies managing homeowners and condominium associations
HOA management is dues collection, owner communication, maintenance and compliance across many associations, with boards and homeowners who all want answers. We keep each association in one place — dues and assessment billing with autopay, maintenance and violation tracking, owner communication and document access — behind portals for boards and homeowners. A Fixila tech keeps the systems and sensitive owner and financial data secure behind the scenes.
The challenges you know
Collecting dues and special assessments across many homeowners is a monthly grind with lots of exceptions.
Homeowners flood the office with the same questions and requests, and tracking them is chaos.
Violations, architectural requests and maintenance all need to be logged, routed and followed through.
What you get with Fixila Ops
- Dues and special-assessment billing with homeowner autopay and failed-payment follow-up
- Maintenance, violation and architectural-request tracking routed and followed to close
- Owner communication and broadcast announcements with consent and record-keeping
- Board reporting and financial statements rolled up per association
- Homeowner portal for payments, requests and association documents
- Document and compliance storage per association with controlled access
The rest of Fixila behind you
- Fixila SB — managed IT, phones and network for a multi-association management office
- Fixila Guardian — endpoint and email security that protects homeowner and financial data
- Fixila Studio — association websites and the management firm's own marketing
- Fixila Academy — technology classes that help older board members use the portal with confidence
Why Fixila is the right choice
- Dues collected cleanly. Autopay and follow-up handle dues and assessments across every association.
- Requests under control. Violations, architectural requests and maintenance are logged, routed and closed.
- Boards and owners served. Portals give each the documents, payments and reporting they expect.
- Data kept private. Endpoint and email security protect sensitive homeowner and financial records.
- One local team. Software, security and support from a single Colorado company.
Be first in line for the Real Estate pack.
Join the list and tell us how you work today. We'll let you know when the pack opens, and you can start on the core in the meantime.