Fixila Ops · Legal pack · Available now
Fixila Ops for Legal
Law firms and solo practitioners who live and die by deadlines, trust-accounting rules and the privacy of what clients tell them.
Everything in a law practice centers on the matter: the parties, the deadlines, the documents, the time you put in and the money held in trust. Fixila Ops puts the whole matter in one place — docketing with statute-of-limitations alerts, conflict checks at intake, IOLTA trust accounting with three-way reconciliation, time-by-matter and multi-model billing — behind a secure client portal where privileged communication stays privileged.
> AI features for legal work are draft-assist only — every AI-generated draft, summary or document is reviewed and finalized by a lawyer before it is used or filed. Fixila Ops is practice-management software, not legal advice.
The core every business in this pack gets
- Matter-centric records with parties, related entities and full case history
- Court-deadline and statute-of-limitations docketing with tiered reminders
- Conflict-check engine run at intake and again at matter-open, with logged clearance
- IOLTA trust accounting with per-matter ledgers and three-way reconciliation
- Time tracking by matter with timers, rate tables and round rules
- Multi-model billing — hourly, flat, contingency, hybrid and evergreen retainers
- Secure client portal with privileged in-portal messaging, invoices and trust balance
- Document assembly and version-controlled review and approval of filings
- Intake to conflict-check to engagement-letter workflow with e-sign
Who it's for
Pick your kind of business to see how we serve it.
General & small practice
For: Solo and small general-practice firms handling a mix of matter types
We give a small firm one place to run every matter — the intake, the calendar, the trust ledger, the time entries and the bill — without stitching together a docketing tool, a billing tool and a shared drive. Behind the scenes a Fixila tech keeps your computers, server and backups patched and secure so privileged files stay private. One local team answers for the software, the network and the security, so you spend your day practicing, not administering.
The challenges you know
A missed deadline is a malpractice claim, and the calendar lives in too many heads and sticky notes.
Trust accounting is a quarterly panic because the ledger and the bank statement were never reconciled along the way.
A new client comes in and the conflict check is a memory test instead of a search.
What you get with Fixila Ops
- Court-deadline and SOL docketing that cascades dependent dates and reminds the whole team
- Conflict-check search across parties and related entities, logged at intake and matter-open
- IOLTA trust ledgers per client and matter with three-way reconciliation built in
- Time capture by matter with timers and passive tracking that flows straight to the invoice
- Engagement-letter assembly and e-sign that opens the matter in one step
- A secure portal where clients see status, deadlines, invoices and their trust balance
The rest of Fixila behind you
- Fixila SB — fully managed IT, phones and network so the whole office just works and stays secure
- Fixila Guardian — endpoint, email and DNS security that keeps privileged client data out of the wrong hands
- Fixila Shield — pen tests and compliance testing that prove client confidences are actually protected
- Fixila Studio — a credible website and local marketing that bring in the right matters
Why Fixila is the right choice
- One company, one number. Practice software, computers, network and security from a single local team — no finger-pointing when something breaks before a filing.
- Built for a law practice, not generic. Docketing, conflicts, IOLTA and matter billing are in the box, not bolted on.
- Privilege protected. Secure messaging, encrypted records and security testing keep what clients tell you confidential.
- AI that drafts, you decide. Dictate a memo or summarize a file and get a first draft in seconds — always reviewed by a lawyer before it goes out.
- Grows with you. Start with calendaring and trust accounting; add a website, managed IT and compliance testing without switching systems.
Family law
For: Divorce, custody, support and domestic-relations practices
Family-law matters are long, emotional and paper-heavy, with hearing dates, discovery deadlines and financial disclosures that cannot slip. We put the whole matter in one workspace — the calendar, the time entries, the retainer draws and the documents — with a secure portal clients can actually use during a hard time. A Fixila tech keeps the firm's systems and sensitive records locked down behind the scenes so nothing walks out the door.
The challenges you know
Hearing and discovery deadlines stack up across many active matters and one slip has real consequences.
Evergreen retainers run dry and nobody flags the replenishment until the client is already upside down.
Clients email sensitive financial details to a personal inbox instead of somewhere secure.
What you get with Fixila Ops
- Matter calendar with hearing, discovery and SOL deadlines and tiered reminders
- Evergreen retainer management with draw-down and automatic replenishment alerts
- Time-by-matter capture that separates billable work from court appearances cleanly
- Secure portal messaging and document exchange so clients send disclosures safely
- Document assembly for petitions, disclosures and parenting plans with version control
- Conflict checks across spouses, related parties and prior representations at intake
The rest of Fixila behind you
- Fixila SB — managed IT and phones so the firm runs smoothly through emotionally charged caseloads
- Fixila Guardian — email and endpoint security that protects highly sensitive family and financial records
- Fixila Shield — compliance and vulnerability testing that keeps confidential client data defensible
- Fixila Studio — a reassuring website and marketing that reach people searching at a hard moment
Why Fixila is the right choice
- Deadlines that cannot slip. Every hearing, disclosure and SOL date is docketed with layered reminders across the whole caseload.
- Built for family law. Evergreen retainers, replenishment alerts and sensitive-document handling are first-class, not afterthoughts.
- Discretion by design. Secure messaging and encrypted records keep painful personal details private.
- AI that drafts, you review. Turn notes and disclosures into a first-draft summary a lawyer finalizes — never auto-filed.
- One local team. Software, security and support from one Colorado company that answers the phone.
Estate planning & probate
For: Wills, trusts, estate administration and probate practices
Estate work blends flat-fee planning with time-billed probate administration, long client relationships and documents that must be exactly right and safely stored for years. We hold the whole matter — the plan, the signed originals, the probate deadlines and the billing — in one secure place, with a portal where families can review drafts and see where things stand. A Fixila tech keeps the firm's records encrypted, backed up and recoverable so decades of client files are never at risk.
The challenges you know
Probate has court deadlines and notice periods that are easy to miss across many open estates.
Flat-fee planning and hourly probate administration get billed with two different mindsets and one messy ledger.
Signed originals and decades of client documents need to be found instantly and never lost.
What you get with Fixila Ops
- Probate deadline and notice-period docketing with cascading dependent dates
- Multi-model billing that handles flat-fee plans and hourly administration on one matter
- Document assembly for wills, trusts and powers of attorney with version control
- Version-controlled client review and approval of drafts through the portal
- IOLTA trust ledgers for estate funds with three-way reconciliation
- Long-term, searchable document storage with secure backup and recovery
The rest of Fixila behind you
- Fixila SB — managed IT and a secure network that protect long-lived, high-value client records
- Fixila Guardian — endpoint and email security so sensitive estate and financial data stays protected
- Fixila Shield — compliance testing that proves client documents are safely and defensibly stored
- Fixila Studio — a trustworthy website and marketing that bring in planning and probate work
Why Fixila is the right choice
- Nothing gets lost. Signed originals, drafts and decades of files are searchable, backed up and recoverable.
- Built for estate practice. Flat-fee plans and hourly probate live on one matter with the right billing for each.
- Deadlines docketed. Probate dates and notice periods cascade automatically with layered reminders.
- AI that drafts, you finalize. Summarize an estate file or draft a cover letter in seconds, always lawyer-reviewed.
- One company behind you. Software, security and backup from a single local team for the long haul.
Personal injury
For: Plaintiff-side personal-injury and contingency-fee practices
PI practice runs on contingency, so cash flow depends on managing cases to settlement and getting the disbursement sheet exactly right. We track every matter from intake through demand, negotiation and settlement, with costs advanced, liens and the contingency split all computed and documented. A Fixila tech keeps the firm's systems and client medical records secure behind the scenes, and the SOL calculator makes sure a case never dies on the calendar.
The challenges you know
The statute of limitations is the one deadline that ends a case, and it has to be bulletproof across every file.
Case costs get advanced and lost track of, then the settlement disbursement math is a nightmare.
Medical records and liens pile up and reconciling them at settlement eats days.
What you get with Fixila Ops
- SOL and court-deadline docketing with cascading dates and tiered, redundant reminders
- Contingency and hybrid fee handling with automated disbursement sheets
- Advanced-cost tracking per matter that rolls into the settlement statement
- Lien and medical-record tracking tied to the matter for clean reconciliation
- Time and milestone tracking across intake, demand, negotiation and settlement
- Secure portal for status updates and document exchange with the client
The rest of Fixila behind you
- Fixila SB — managed IT and phones that keep a high-volume intake practice moving
- Fixila Guardian — endpoint and email security that protects client medical and financial records
- Fixila Shield — compliance and vulnerability testing that keeps sensitive case data defensible
- Fixila Studio — a website and marketing engine that keep qualified injury cases coming in
Why Fixila is the right choice
- The SOL never slips. The deadline that can end a case is docketed with cascading, redundant reminders.
- Built for contingency. Advanced costs, liens and the fee split roll into a disbursement sheet that balances.
- Case costs accounted for. Every advance is tracked to the matter so the settlement statement is right the first time.
- AI that drafts, you review. Summarize medical records or draft a demand outline fast, always lawyer-finalized.
- One local team. Software, security and support from one Colorado company, not a stack of vendors.
Real estate & transactional
For: Real-estate, closing and business-transaction practices
Transactional work is deadline-driven and document-heavy, with closings, contingency dates and escrow funds that all have to line up on the day. We keep each deal in one matter — the checklist, the documents, the trust funds and the billing — with a portal where clients review and approve drafts and see what is still outstanding. A Fixila tech keeps the firm's systems, wire details and client files secure, which matters more than ever given how often real-estate closings are targeted by fraud.
The challenges you know
Closing dates and contingency deadlines cascade, and missing one can blow up a deal.
Wire fraud targets real-estate closings and one spoofed email can cost a client their down payment.
Escrow and trust funds have to be tracked and reconciled to the penny for every deal.
What you get with Fixila Ops
- Closing checklists with cascading contingency and deadline reminders for the whole deal
- IOLTA and escrow trust ledgers per matter with three-way reconciliation
- Document assembly for purchase, closing and entity documents with version control
- Version-controlled client review and e-sign of drafts through the secure portal
- Flat-fee and hourly billing on one matter with retainer draws
- Conflict checks across buyers, sellers, lenders and related entities
The rest of Fixila behind you
- Fixila SB — managed IT, phones and a secure network for a deadline-driven closing practice
- Fixila Guardian — email and endpoint security that stops wire-fraud and business-email compromise
- Fixila Shield — pen testing and compliance checks that harden the firm against targeted attacks
- Fixila Studio — a professional website and referrals pipeline that bring in transactional work
Why Fixila is the right choice
- Closings on schedule. Contingency and closing dates cascade with reminders so nothing is missed on deal day.
- Wire fraud stopped. Email and endpoint security protect the closings criminals love to target.
- Escrow that balances. Trust ledgers and three-way reconciliation keep every deal's funds accounted for.
- AI that drafts, you decide. Generate a first-draft closing letter or checklist fast, always lawyer-reviewed.
- One company, one number. Software, security and support from a single local Colorado team.
Business & immigration
For: Business-formation, corporate, and immigration practices
Business and immigration work mixes flat-fee filings with ongoing counsel, tight government deadlines and clients who need to see exactly where their case stands. We keep each matter organized — the checklist, the filings, the documents and the billing — with a secure portal where clients upload what you need and track progress. A Fixila tech keeps the firm's systems and sensitive client documents secure behind the scenes so confidential personal and corporate records stay protected.
The challenges you know
Filing deadlines and government response windows are strict, and missing one can set a client back months or years.
Clients constantly ask where their case stands and chasing documents by email is endless.
Flat-fee filings and hourly counsel get tangled together in one messy billing picture.
What you get with Fixila Ops
- Deadline docketing for filing windows and government response dates with reminders
- Client to-do and document-request lists in the portal with automatic follow-ups
- Multi-model billing for flat-fee filings and hourly advisory work on one matter
- Document assembly for petitions, entity and corporate documents with version control
- Secure portal status tracking so clients see progress without calling
- Conflict checks across related individuals and business entities at intake
The rest of Fixila behind you
- Fixila SB — managed IT, phones and network for a document-heavy, deadline-driven practice
- Fixila Guardian — endpoint and email security that protects confidential personal and corporate records
- Fixila Shield — compliance and vulnerability testing that keeps sensitive client data defensible
- Fixila Studio — a multilingual-ready website and marketing that reach the clients you serve
Why Fixila is the right choice
- Deadlines held. Filing windows and government response dates are docketed with layered reminders.
- Clients in the loop. Portal status and document-request lists end the endless where-is-my-case emails.
- Built for mixed billing. Flat-fee filings and hourly counsel live cleanly on one matter.
- AI that drafts, you review. Turn intake and documents into first drafts fast, always lawyer-finalized.
- Grows with you. Add managed IT, a website and compliance testing without changing systems.
See Fixila Ops with your business in mind.
A 30-minute demo with your kind of work, then we set you up: self-serve, or done for you by a Fixila onboarding specialist.