Fixila Ops · Facilities & Janitorial pack · Coming soon
Fixila Ops for Facilities & Janitorial
Commercial cleaning and facility-services companies that run recurring contracts across many buildings with crews who work after hours and out of sight.
Facilities & Janitorial centers everything on the site and its contract: the recurring scope, the crew that services it, and the proof that the work got done. The workspace generates the nightly and periodic schedule, puts a scored inspection and photos behind every visit, rolls many buildings up under one account, and keeps the invoices and client reports flowing without anyone chasing paperwork.
The core every business in this pack gets
- Sites, contracts and full service history in one place
- Recurring contract scheduling with per-site scope-of-work checklists
- Multi-site hierarchy: account to building to floor or zone, with roll-up reporting
- Geofenced crew time and attendance with proof-of-presence
- Scored, photo-verified QC inspections you can share with the client
- Per-site consumable and supply tracking with reorder points
- COI and document-compliance tracking with expiry alerts
- Invoicing, payments and a client portal for schedules, reports and requests
- AI that turns a photo into an estimate and a voice note into a clean record
Who it's for
Pick your kind of business to see how we serve it.
Office & Commercial Cleaning
For: Janitorial companies cleaning offices, retail and commercial buildings on recurring nightly or weekly contracts
We run the whole recurring operation in one place: the contract and its scope, the route your crews work after hours, and the proof that every building got the service it is paying for. The client sees a clean schedule, scored inspection reports and an easy way to ask for extra work, while you keep supplies, hours and invoices under control. Behind the scenes we also keep your office PCs, crew tablets and data secure, from one local Colorado team. One company for the software, the devices and the network that runs your business.
The challenges you know
Crews skip tasks or whole rooms and nobody knows until the client complains.
You can't prove anyone actually showed up and cleaned the building last night.
Supplies run out mid-contract and the restock cost quietly eats the account's margin.
What you get with Fixila Ops
- Per-site scope-of-work checklists so the crew knows exactly what to clean, every visit
- Geofenced clock-in/out with missed-arrival alerts and proof-of-presence
- Scored QC inspection walkthroughs, photo-verified by area, shareable with the client
- Recurring contract scheduling that builds the nightly and weekly route automatically
- Per-site consumable tracking with reorder points so you never run short on an account
- Per-site job costing: labor hours versus budget and margin by account
The rest of Fixila behind you
- Fixila Core — the RMM that monitors and secures your office PCs and the crew's tablets in the field
- Fixila SB — fully managed IT, phones and a managed network for the office and the back room
- Fixila Guardian — endpoint, email and DNS security so a ransomware hit never freezes your scheduling and payroll
- Fixila Studio — a website that ranks for commercial cleaning locally and keeps new bids coming in
Why Fixila is the right choice
- One company, one number. Software, computers, network, phones and security from a single local team, with no finger-pointing between vendors.
- Built for janitorial, not generic. The pack already knows recurring contracts, per-site scopes, inspections and proof-of-presence.
- Prove the work got done. Geofenced time plus scored, photo-verified inspections give you an answer the moment a client questions a visit.
- AI that does real work. Snap a photo of a space and get an estimate; dictate the walkthrough and the inspection writes itself.
- We run on it too. Fixila is itself a managed-IT and installation company, so we live in this software every day.
Medical & Clinical Cleaning
For: Companies providing cleaning and disinfection for medical offices, clinics, dental and surgical facilities
We give you the documentation a healthcare client demands: a per-room disinfection scope, proof your crew was on site, and a scored inspection with photos they can hand to a surveyor. The whole contract, schedule and compliance file lives in one place, so renewals and audits stop being fire drills. Your client sees inspection reports and a service history they can trust. And we keep the devices and data your office runs on secure, from one local team.
The challenges you know
A clinic audit asks for proof of nightly disinfection and you have nothing on paper.
High-touch and terminal-clean protocols vary by room and crews don't follow them consistently.
A client loses confidence after one missed room in a surgical suite and the contract is suddenly at risk.
What you get with Fixila Ops
- Per-room disinfection checklists, including high-touch and terminal-clean task sets
- Scored, photo-verified QC inspections formatted for a client's compliance file
- Geofenced proof-of-presence with timestamps retained for the record
- SLA and periodic-task scheduling for floor care and deep cleans separate from the nightly scope
- COI and document-compliance vault with expiry alerts and send-to-client
- Site access and credentials vault for alarm codes, badges and keys, role-restricted
The rest of Fixila behind you
- Fixila Core — the RMM that keeps office PCs and crew tablets patched and monitored
- Fixila Guardian — security that protects the sensitive client records a healthcare account trusts you with
- Fixila SB — fully managed IT and a secure network across your office and storage
- Fixila Studio — a website and marketing that win higher-value clinical contracts
Why Fixila is the right choice
- Documentation a surveyor accepts. Scored inspections, photos and timestamped proof-of-presence, ready to export on demand.
- Built for clinical work, not generic. Per-room protocols and periodic deep-clean scheduling are already in the pack.
- Security-first by default. We protect the client data and access credentials a healthcare account hands you.
- One company, one number. Software, devices, network and security from a single local Colorado team.
- AI that does real work. Dictate a terminal-clean note and it files itself against the right room and visit.
Industrial & Warehouse Cleaning
For: Contractors cleaning warehouses, plants, distribution centers and industrial facilities
We handle the scale and the odd hours: large multi-zone sites, crews working around production, and periodic heavy tasks on top of the daily routine. The pack rolls every building and zone up under one account, schedules the recurring and the periodic work separately, and proves your crews covered the floor. You keep labor, supplies and margin visible per site, and your client gets clear inspection reports. One local team also keeps your systems and crew devices running.
The challenges you know
A sprawling facility has zones that get skipped and no one notices until a safety walk.
Periodic tasks like high-dusting and machine-area cleans fall off the schedule between daily visits.
You're bidding big square footage by gut feel and winning the wrong jobs.
What you get with Fixila Ops
- Multi-zone site hierarchy with per-zone scope checklists and roll-up reporting
- SLA and periodic-task scheduler for high-dusting, machine areas and deep cleans
- Production-rate estimating that bids by square footage and area type
- Geofenced crew time with missed-arrival alerts across large campuses
- Per-site consumable tracking with reorder points for high-volume supplies
- Per-site job costing so you know margin on every industrial account
The rest of Fixila behind you
- Fixila Core — the RMM that monitors office PCs and the rugged tablets your crews carry
- Fixila SB — fully managed IT and a managed network across office and warehouse
- Fixila Sentry — managed network and 24/7 NOC for connectivity across large industrial sites (coming soon)
- Fixila Guardian — endpoint, email and DNS security so an attack never halts your dispatch and billing
Why Fixila is the right choice
- Built for scale. Multi-zone hierarchy and roll-up reporting keep a half-million-square-foot account organized.
- Bid with real numbers. Production-rate estimating turns area type and square footage into a defensible price.
- Prove coverage. Geofenced time and scored inspections show every zone got worked, not just the easy ones.
- One company, one number. Software, devices, network and security from one local team.
- Grows with you. Start with scheduling and inspections; add security, a website and device rentals without switching systems.
Post-Construction Cleanup
For: Companies doing rough, final and touch-up cleans on new construction and renovation projects
We fit the way your work actually runs: project-based jobs with rough, final and touch-up phases, a punch list the GC keeps adding to, and a crew that needs to prove each phase is done. The pack scopes each phase, puts photo-verified inspections behind the final clean, and proves your crew was on site. You invoice the phases cleanly and keep supplies and labor in check, while one local team keeps your office systems humming.
The challenges you know
The GC reopens the punch list after you've demobilized and you eat the return trips.
Rough, final and touch-up phases blur together and you can't bill them as the distinct scopes they are.
You finish a final clean and have no before-and-after proof when the GC disputes it.
What you get with Fixila Ops
- Phase-based scope checklists for rough, final and touch-up cleans
- Photo-verified QC inspections with before-and-after images for sign-off
- Punch-list tracking so added items are captured, scoped and billable
- Geofenced proof-of-presence per phase with timestamps
- Change-order-style capture for scope the GC adds after the walk
- Per-job costing: labor and supplies versus the bid, with overrun alerts
The rest of Fixila behind you
- Fixila Core — the RMM that monitors office PCs and field tablets
- Fixila SB — fully managed IT and a managed network for the office
- Fixila Go — laptop and tablet rentals with Care built in for crews and project leads in the field
- Fixila Studio — a website and marketing that keep GCs and builders calling
Why Fixila is the right choice
- Built for project phases. Rough, final and touch-up are distinct scopes you can schedule, verify and bill separately.
- Protect yourself at sign-off. Before-and-after photos and timestamped presence settle a punch-list dispute fast.
- Capture the add-ons. Scope the GC adds after the walk gets logged and billed instead of given away.
- One company, one number. Software, devices and security from a single local team.
- AI that does real work. Photograph a finished space and get an estimate for the next phase in minutes.
Floor Care & Specialty
For: Specialists in strip-and-wax, carpet care, hard-surface restoration and other periodic floor services
Your work is periodic and high-skill, so we schedule it as its own track, not buried in a nightly route. The pack handles recurring strip-and-wax and carpet programs, bids by area and surface type, and puts photo proof behind every job. You keep each account's history and margin visible, and your client gets clean before-and-after reports. One local team also keeps the computers and tablets your business runs on secure and monitored.
The challenges you know
Periodic floor jobs get scheduled ad hoc and you lose track of when each account is due again.
You estimate strip-and-wax by eyeballing the space and the labor blows past the quote.
Clients forget the condition the floor was in before you started and question the result.
What you get with Fixila Ops
- SLA and periodic-task scheduler that tracks when each account's floors are due
- Production-rate estimating by square footage and surface type
- Photo-verified QC inspections with before-and-after images per job
- Recurring service plans with prepay and auto-renew for annual floor programs
- Geofenced crew time with per-job labor tracking
- Per-job and per-account costing so specialty work stays profitable
The rest of Fixila behind you
- Fixila Core — the RMM that monitors and secures office PCs and crew tablets
- Fixila SB — fully managed IT and a managed network for the office
- Fixila Studio — a website and marketing that fill the floor-care calendar between contracts
- Fixila Guardian — endpoint and email security so your scheduling and billing stay online
Why Fixila is the right choice
- Specialty work on its own track. Periodic floor programs are scheduled and renewed separately from daily cleaning.
- Bid by surface, not by gut. Production-rate estimating prices strip-and-wax and carpet accurately.
- Before-and-after, every time. Photo proof shows the transformation and protects the job.
- One company, one number. Software, devices, network and security from one local team.
- Grows with you. Add security, a website and device rentals without changing systems.
Window Cleaning
For: Residential and commercial window-cleaning companies on recurring and route-based schedules
We build your route, prove the work, and keep the recurring accounts renewing. The pack sequences a density-aware daily route, puts timestamped photos behind every visit, and handles prepaid and recurring plans so clients stay on the calendar. You keep property notes, access details and margin in one place, and your client gets a tidy service report. One local team also keeps your office systems and field tablets secure.
The challenges you know
Routes are planned by hand and crews waste hours in drive time crisscrossing town.
Recurring accounts lapse because nobody follows up to rebook the next cleaning.
A client on a high-rise or storefront wants proof the panes were actually done.
What you get with Fixila Ops
- Density-aware route optimization that minimizes drive time across the day
- Proof-of-service with geo and time-stamped before-and-after photos per visit
- Recurring service plans with prepay, auto-renew and batch billing
- Property profiles with gate codes, access notes and equipment needs
- Geofenced crew time with proof-of-presence at each stop
- Per-account costing so route profitability stays visible
The rest of Fixila behind you
- Fixila Core — the RMM that keeps office PCs and crew tablets patched and monitored
- Fixila SB — fully managed IT, phones and a managed network for the office
- Fixila Studio — a website that ranks for window cleaning locally and keeps the route full
- Fixila Guardian — endpoint and email security so your scheduling and payments stay online
Why Fixila is the right choice
- Tighter routes, more stops. Density-aware sequencing cuts drive time so the crew cleans more and drives less.
- Accounts that renew. Recurring plans with auto-renew keep clients on the calendar instead of lapsing.
- Proof on every pane. Timestamped before-and-after photos answer any question about a visit.
- One company, one number. Software, devices, network and security from a single local team.
- AI that does real work. Snap a storefront and get an estimate; dictate the visit note and it writes itself.
Be first in line for the Facilities & Janitorial pack.
Join the list and tell us how you work today. We'll let you know when the pack opens, and you can start on the core in the meantime.