Fixila Ops · Creative & Events pack · Coming soon
Fixila Ops for Creative & Events
Creative and event businesses that book dates, sign contracts, take deposits and deliver on the day.
The pack built around the event and its deliverables. An inquiry becomes a record, a signed contract holds the date, a payment schedule bills the deposit now and the balance on its milestones, and a shared timeline runs the day. Proofs, galleries and run-of-show live in the client's portal, so nothing is lost in email.
The core every business in this pack gets
- The event or project as the central record, with deliverables
- Inquiry questionnaires that auto-create a record
- Contracts with e-sign and date-hold on the calendar
- Milestone and installment payment schedules with autopay
- Proofing, selects and gallery delivery in a branded portal
- Shared event-day timeline and run-of-show
- Package and proposal builder that flows to invoice
- Availability holds and equipment / resource conflict checks
- Vendor and contact directory per event
Who it's for
Pick your kind of business to see how we serve it.
Photography
For: Portrait, wedding and commercial photographers
We give a photographer the whole business around the camera — the inquiry questionnaire that turns a lead into a booking, the contract and retainer signed online, the shot list the couple fills in, and the gallery delivered with proofing and favorites when the edits are done. Behind the scenes one local team keeps your files, backups and systems secure, so a lost drive never means a lost wedding.
The challenges you know
Deposits and balance payments are chased by hand, and final payment slips until after delivery.
The shot list and must-have photos live in a long email thread nobody can find on the day.
Delivering galleries and collecting favorites happens across three different tools.
What you get with Fixila Ops
- Inquiry questionnaire that captures date, venue, package and vision and creates the booking
- Contract with e-sign plus a retainer-now, balance-on-milestone payment schedule and autopay
- Shared shot list and must-have photos filled in by the client before the day
- Proofing gallery with selects, favorites and delivery status in the client portal
- Date-hold on the calendar so two shoots never double-book
- Automatic reminders for balance due and an automatic review request after delivery
The rest of Fixila behind you
- Fixila Core — the RMM that monitors and secures the editing workstation and the office computers
- Fixila Guardian — endpoint and backup-aware security so client images and files are protected from ransomware
- Fixila Studio — a portfolio website that ranks locally and the marketing that fills the calendar
- Fixila SB — fully managed IT, storage and backup so a drive failure never costs you a wedding
Why Fixila is the right choice
- Built for photography, not generic. Questionnaires, shot lists, proofing and milestone payments ship in the pack.
- The balance collects itself. Retainer now, balance on its milestone, with reminders and autopay — no chasing.
- Your files, protected. Security and backup are part of the same local team that runs your software.
- One company, one number. Software, workstation, storage, backup and security from one local team.
- Grows with you. Add a second shooter, a website or print sales without switching systems.
Videography
For: Wedding, event and commercial video producers
We give a video producer a booking-to-delivery system built for long projects — the inquiry questionnaire, the contract and installment schedule, the shared shot list and must-capture moments, and the review-and-approval flow that gets edits signed off without endless email. One local team keeps your editing rig, storage and backups secure, so hours of footage are never at risk.
The challenges you know
Multi-stage projects — shoot, first cut, revisions, final — have no shared status, so clients keep asking where things stand.
Payment is tied to delivery, so cash comes in late on long edits.
Review rounds happen over scattered links and vague email notes.
What you get with Fixila Ops
- Inquiry questionnaire and contract with an installment schedule and autopay
- Shared shot list and must-capture moments agreed before the shoot
- Deliverable pipeline with status — shoot, first cut, revisions, final — visible to the client
- Proofing and approval on cuts in the portal with timestamped sign-off
- Date-hold and equipment conflict check so gear and crew never double-book
- Milestone reminders and an automatic review request at delivery
The rest of Fixila behind you
- Fixila Core — the RMM that monitors and secures the editing workstations and office computers
- Fixila Guardian — endpoint and backup-aware security so raw footage and projects survive a ransomware hit
- Fixila SB — fully managed IT, high-capacity storage and backup for heavy video files
- Fixila Studio — a website and reel that rank locally and the marketing that fills the slate
Why Fixila is the right choice
- Status everyone can see. The deliverable pipeline shows exactly where the edit stands — fewer check-in emails.
- Cash on milestones, not just delivery. Installments bill as the project moves, so long edits don't starve cash flow.
- Footage protected. Storage, backup and security come from the same local team that runs your software.
- One company, one number. Software, editing rigs, storage and security from a single local team.
- Grows with you. Add crew, gear or commercial work without changing systems.
Wedding & event planning
For: Wedding and event planners and coordinators
We give a planner one place to run the whole event — the inquiry and intake, the contract and installment payments, the master day-of timeline every vendor works from, and the vendor directory that keeps everyone in sync. The couple sees their run-of-show and to-dos in the portal. One local team keeps your systems and client data secure so the back office never becomes the emergency.
The challenges you know
The day-of timeline lives in a spreadsheet that's emailed around and instantly out of date.
Vendor contacts, arrival windows and responsibilities are scattered across inboxes.
Payment installments and client to-dos are tracked by hand and slip through the cracks.
What you get with Fixila Ops
- Inquiry questionnaire and contract with an installment payment schedule and autopay
- Master event-day timeline and run-of-show shared with the client and every vendor
- Vendor directory per event with contacts, arrival windows and responsibilities
- Client to-do list and logistics sheet — access, dietary, setup windows — in the portal
- Milestone payment reminders and balance autopay so money never lags the work
- Date-hold on the calendar and a logistics day-of team view
The rest of Fixila behind you
- Fixila Core — the RMM that monitors and secures the office computers and the team's devices
- Fixila SB — fully managed IT, email and a secure network for the business
- Fixila Studio — a website that ranks locally and the marketing that keeps inquiries coming
- Fixila Guardian — endpoint and email security so client and vendor data stay protected
Why Fixila is the right choice
- One timeline, always current. The day-of run-of-show is shared live — no more emailing stale spreadsheets.
- Every vendor in one place. Contacts, windows and responsibilities live on the event, not in inboxes.
- Built for planning, not generic. Timelines, logistics sheets and installment billing ship in the pack.
- One company, one number. Software, computers, email and security from a single local team.
- Grows with you. Add associate planners, packages or a website without switching systems.
Florists
For: Event and wedding florists
We give a florist a system that connects the proposal to the cost — the inquiry and design consult, the recipe and bill of materials that rolls stems up to a real cost against the budget, the deposit and balance schedule, and the delivery-and-setup logistics for the day. One local team keeps your point-of-sale and systems secure so the shop runs smoothly in peak season.
The challenges you know
Quotes are built on gut feel, so a beautiful arrangement quietly loses money on stem cost.
The proposal, the order and the pull sheet are separate documents that drift out of sync.
Delivery and setup windows for events get lost between the shop and the venue.
What you get with Fixila Ops
- Recipe and bill of materials per design — stem counts rolled up to cost against the budget
- Linked proposal, order and pull sheet so editing once updates everything downstream
- Inquiry questionnaire and contract with a deposit-and-balance schedule and autopay
- Delivery and setup logistics sheet with venue access and timing for the day
- Date-hold on the calendar so peak-season weekends are never oversold
- Proposal images and approvals in the client portal with milestone reminders
The rest of Fixila behind you
- Fixila Core — the RMM that monitors and secures the shop's point-of-sale and office computers
- Fixila SB — fully managed IT, Wi-Fi and a secure network for the shop
- Fixila Studio — a website with inquiries and online orders and the marketing that fills the calendar
- Fixila Guardian — endpoint and email security so payment and client data stay protected
Why Fixila is the right choice
- Margin you can see. The recipe and BOM roll stems up to real cost against budget before you quote.
- Edit once, propagate everywhere. Proposal, order and pull sheet stay in sync automatically.
- Built for florists, not generic. Recipes, pull sheets and delivery logistics ship in the pack.
- One company, one number. Software, point-of-sale, Wi-Fi and security from one local team.
- Grows with you. Add daily orders, a second designer or a webshop without switching systems.
Caterers
For: Event and off-premise catering companies
We give a caterer a booking-to-plate system — the inquiry with headcount and dietary needs, the proposal and menu that becomes an order, the deposit and balance schedule, and the day-of logistics sheet the kitchen and crew work from. One local team keeps your office systems and data secure so the business side never slows the kitchen down.
The challenges you know
Headcounts, dietary restrictions and allergies arrive in email and don't make it to the kitchen cleanly.
Deposits and final balances are chased by hand and final counts change payment at the last minute.
The delivery, setup and service timeline for the day lives in someone's notebook.
What you get with Fixila Ops
- Inquiry questionnaire capturing headcount, menu, dietary needs and allergies into one record
- Proposal and menu that flow to an order and a kitchen pull list
- Deposit-and-balance schedule with autopay and final-count adjustments before the event
- Day-of logistics sheet — delivery, setup and service windows — for the crew
- Dietary and allergy flags carried from inquiry to the kitchen and service team
- Date-hold and equipment conflict check so bookings and rentals never collide
The rest of Fixila behind you
- Fixila Core — the RMM that monitors and secures the office computers and point-of-sale
- Fixila SB — fully managed IT, email and a secure network for the business and commissary
- Fixila Studio — a website with inquiries and the marketing that keeps the calendar booked
- Fixila Guardian — endpoint and email security so client and payment data stay protected
Why Fixila is the right choice
- Dietary needs that reach the kitchen. Allergies and restrictions carry from inquiry to the service team.
- Balances that keep up with counts. Final-count changes adjust the balance and autopay automatically.
- Built for catering, not generic. Headcounts, menus, pull lists and logistics ship in the pack.
- One company, one number. Software, computers, network and security from a single local team.
- Grows with you. Add drop-off catering, a second kitchen or online inquiries without switching systems.
DJs & entertainment
For: DJs, bands and event entertainers
We give a DJ or entertainment act a clean booking system — the inquiry and contract, the deposit-and-balance schedule, the must-play and do-not-play lists the client fills in, and a date-hold with an equipment check so two gigs never clash. One local team keeps your laptops, music library and backups secure so the show always goes on.
The challenges you know
Must-play and do-not-play lists come in over text and email and get lost before the event.
Double-booking a date or a piece of gear because availability isn't tracked in one place.
Deposits and balances are chased manually and final payment comes in late.
What you get with Fixila Ops
- Inquiry questionnaire and contract with a deposit-and-balance schedule and autopay
- Must-play and do-not-play lists filled in by the client in the portal
- Date-hold and equipment conflict check so dates and gear never double-book
- Shared event-day timeline and run-of-show with the planner and venue
- Milestone reminders and balance autopay so final payment never lags
- Automatic review request after the event to build the next booking
The rest of Fixila behind you
- Fixila Core — the RMM that monitors and secures the performance laptops and office computer
- Fixila Guardian — endpoint and backup-aware security so the music library and files survive a failure
- Fixila Studio — a website and media kit that rank locally and the marketing that fills the calendar
- Fixila SB — fully managed IT and backup so a dead laptop never cancels the gig
Why Fixila is the right choice
- The playlist lives on the event. Must-play and do-not-play lists are in the portal, not a lost text.
- No double-bookings. Date-hold and equipment checks keep dates and gear from clashing.
- The show goes on. Backup and security come from the same team that runs your software.
- One company, one number. Software, laptops, backup and security from a single local team.
- Grows with you. Add acts, gear or a booking website without switching systems.
Venues
For: Event venues and reception spaces
We give a venue a calendar that protects the asset — date-level availability holds so a space is never double-booked, contracts and deposits signed online, the logistics sheet for access and setup, and the vendor directory for every event on the books. One local team keeps the building's network, Wi-Fi and systems secure so every event runs without a hitch.
The challenges you know
Tentative holds and confirmed bookings collide because availability isn't managed in one calendar.
Vendor access, setup windows and day-of details are re-collected for every single event.
Deposits, installments and final balances are tracked on a spreadsheet.
What you get with Fixila Ops
- Date-level availability holds and confirmed bookings on one conflict-free calendar
- Contracts with e-sign and a deposit-and-installment schedule with autopay
- Logistics sheet per event — access, setup window, capacity and rules
- Vendor directory and shared day-of timeline for every booking
- Equipment and add-on (tables, chairs, AV) conflict checks across overlapping events
- Client portal for contracts, payments, run-of-show and approvals
The rest of Fixila behind you
- Fixila Core — the RMM that monitors and secures the office PCs and front-desk systems
- Fixila SB — fully managed IT and a managed network and guest Wi-Fi across the venue
- Fixila Guardian — endpoint, email and DNS security so client and payment records stay protected
- Fixila Studio — a website with inquiries and a virtual tour and the marketing that fills the calendar
Why Fixila is the right choice
- Never double-booked. Date-level holds and confirmed bookings live on one conflict-free calendar.
- Every event, organized. Logistics, vendors and timelines live on the booking, not in scattered email.
- Built for venues, not generic. Availability holds, add-on conflict checks and installments ship in the pack.
- One company, one number. Software, network, guest Wi-Fi and security from a single local team.
- Grows with you. Add in-house catering, rentals or a second space without switching systems.
Event rentals
For: Party and event rental companies — tables, tents, chairs, linens, AV
We give a rental company inventory you can trust — availability and conflict checks so the same tent isn't promised to two events, pull sheets that drive the delivery, and contracts with deposits and balances signed online. Delivery and pickup windows sit on a shared logistics sheet. One local team keeps your systems and data secure so the warehouse and the office stay in sync.
The challenges you know
The same inventory gets promised to overlapping events because availability isn't checked against the calendar.
Pull sheets, delivery routes and pickup windows live on paper and fall out of sync with the order.
Deposits, damage holds and final balances are tracked by hand.
What you get with Fixila Ops
- Inventory availability and conflict checks so items are never double-booked across events
- Linked order and pull sheet so editing the order updates what gets staged and loaded
- Contracts with e-sign, deposits, damage holds and balance autopay
- Delivery and pickup logistics sheet with windows and venue access
- Item condition and return checklist to track damage and missing pieces
- Client portal for the order, approvals, payments and schedule
The rest of Fixila behind you
- Fixila Core — the RMM that monitors and secures the office and warehouse computers
- Fixila SB — fully managed IT and a managed network across the office and warehouse
- Fixila Guardian — endpoint, email and DNS security so client and payment records stay protected
- Fixila Studio — a website with an online catalog and the marketing that keeps inventory booked
Why Fixila is the right choice
- Inventory that can't be oversold. Availability and conflict checks run against every overlapping event.
- Order and pull sheet in sync. Edit the order once and the warehouse sees the change.
- Built for rentals, not generic. Conflict checks, pull sheets and damage holds ship in the pack.
- One company, one number. Software, network, warehouse systems and security from one local team.
- Grows with you. Add inventory, a delivery fleet or an online catalog without switching systems.
Be first in line for the Creative & Events pack.
Join the list and tell us how you work today. We'll let you know when the pack opens, and you can start on the core in the meantime.