Fixila Ops · Childcare & Daycare pack · Coming soon
Fixila Ops for Childcare & Daycare
Childcare providers of every size who juggle licensing ratios, tuition and subsidies, and parents who want to see their kid's day.
Childcare & Daycare centers on the child: the guardians, the attendance, and everything tied to being in your care. The workspace counts live ratios off check-in, verifies who picks up, pushes daily sheets to parents, keeps immunization and incident records straight, and bills tuition, copays and vouchers on one invoice, so your staff spend their day with children instead of paperwork.
> Immunization tracking is record-keeping, not medical guidance; the platform stores and flags documents, it does not advise on care.
The core every business in this pack gets
- Children, guardians and attendance as the central record
- Check-in/out with authorized-pickup verification and licensing-exportable attendance
- Live ratio counter by room with out-of-ratio alerts driven by check-in counts
- Immunization record tracking with expiry alerts
- Incident and accident reports with photo and parent digital acknowledgment
- Recurring tuition autopay with split billing for copay versus voucher
- Daily sheets for meals, naps and activities, auto-sent to parents
- Waitlist management and a parent portal for enrollment, pay and messaging
- AI that turns a voice note into a clean daily sheet or incident write-up
Who it's for
Pick your kind of business to see how we serve it.
Daycare Centers
For: Licensed center-based daycare serving infants through pre-K across multiple rooms
We run the center's whole day in one place: live ratios off real check-in counts, verified pickups, daily sheets to every parent, and tuition that bills copays and vouchers together. Your directors stop reconciling spreadsheets for licensing and your teachers stop filling out paper forms. Parents get a portal to enroll, pay and see photos. And one local Colorado team keeps the center's computers, network and data secure behind the scenes.
The challenges you know
A room slips out of ratio and nobody catches it until a licensing visit turns it into a citation.
Splitting a family's tuition between their copay and a state voucher is a monthly accounting headache.
Teachers burn the last hour of the day filling out paper daily sheets instead of being with kids.
What you get with Fixila Ops
- Live ratio counter by room with out-of-ratio alerts driven by check-in counts
- Check-in/out with authorized-pickup PIN or signature and licensing-exportable attendance
- Recurring tuition autopay with copay-versus-voucher split on one invoice
- Daily sheets for meals, naps, diapers and activities auto-sent to parents
- Immunization tracking with expiry alerts that can block check-in
- Incident and accident reports with photo and parent digital acknowledgment
The rest of Fixila behind you
- Fixila SB — fully managed IT, phones and a managed network across the center
- Fixila Guardian — endpoint, email and DNS security that protects children's and families' sensitive records
- Fixila Core — the RMM that keeps office and classroom PCs and tablets patched and monitored
- Fixila Studio — a website that fills open spots and keeps your waitlist growing
Why Fixila is the right choice
- Ratios you can prove. The live counter runs off real check-in counts and warns you before a room goes out of compliance.
- Built for childcare, not generic. Copay-versus-voucher billing, daily sheets and immunization tracking are already in the pack.
- Give teachers their time back. Daily sheets and incident reports write themselves and go straight to parents.
- Security-first by default. We protect the family and child records a center is trusted to keep.
- One company, one number. Software, computers, network and security from a single local team.
In-Home Childcare
For: Family childcare providers caring for a small group of children in their own home
We give a home provider the same professional tools a big center has, without the overhead. The pack tracks your small-group ratio and attendance, verifies pickups, bills tuition and subsidies automatically, and sends parents a daily update so they know how the day went. You look organized and licensed-ready, and parents trust the records. One local team also keeps the computer and phone you run the business on secure.
The challenges you know
You're running tuition, attendance and parent updates out of a notebook and texts.
A late or unpaid tuition payment is awkward to chase when the parent is standing in your doorway.
Keeping attendance and immunization records licensing-ready is on you alone, with no admin staff.
What you get with Fixila Ops
- Small-group ratio and capacity tracking with attendance off check-in
- Check-in/out with authorized-pickup verification and exportable attendance
- Recurring tuition autopay with failed-charge handling so you don't chase payments in person
- Subsidy and voucher tracking reconciled against attendance
- Daily sheets and photos pushed to parents through the portal
- Immunization record tracking with expiry alerts
The rest of Fixila behind you
- Fixila SB — fully managed IT so one person isn't also the IT department
- Fixila Guardian — endpoint and email security that protects the family records you keep
- Fixila Local — in-home tech help and repair when the computer or printer you rely on acts up
- Fixila Studio — a simple website that keeps your spots full and your waitlist current
Why Fixila is the right choice
- Professional tools, home-sized. Everything a center uses, scaled to a small group and one provider.
- No awkward money moments. Autopay and automatic dunning collect tuition so you never ask a parent in the doorway.
- Licensing-ready on your own. Attendance and immunization records export clean with no admin staff.
- One company, one number. Software, devices and security from a single local team.
- AI that does real work. Dictate how the day went and the daily sheet writes itself for every family.
Preschools
For: Preschools running structured programs with enrollment terms and classroom groups
We handle enrollment and the school year, not just drop-off and pickup. The pack manages term-based enrollment and the waitlist, tracks ratios and attendance by classroom, bills tuition on a schedule parents can plan around, and shares each child's day and progress with families. Your staff stay focused on curriculum. And one local team keeps the school's computers, network and student records secure.
The challenges you know
Enrollment season is a flurry of forms, deposits and waitlist juggling done by hand.
Classroom ratios are tracked on a clipboard that's never current when it matters.
Parents want to see progress and photos, and emailing them one by one isn't sustainable.
What you get with Fixila Ops
- Term-based enrollment with forms, deposits and waitlist management
- Ratio and capacity tracking by classroom driven by check-in
- Check-in/out with authorized-pickup verification and exportable attendance
- Recurring tuition billing on a term schedule with autopay
- Daily sheets and progress updates pushed to the parent portal
- Consent-gated photo sharing and broadcast announcements to families
The rest of Fixila behind you
- Fixila SB — fully managed IT, phones and a managed network across the school
- Fixila Guardian — security that protects student and family records
- Fixila Studio — a website and marketing that fill each enrollment term
- Fixila Academy — technology classes if you ever want to add parent or staff tech training
Why Fixila is the right choice
- Built for the school year. Term enrollment, deposits and waitlists are handled, not improvised each fall.
- Ratios and attendance, always current. The classroom counter runs off real check-in, not a clipboard.
- Parents stay in the loop. Daily sheets, progress notes and consent-gated photos go out automatically.
- Security-first by default. Student and family records are protected by the same local team that runs your IT.
- One company, one number. Software, devices, network and security from one local team.
After-School Programs
For: After-school and before-care programs serving school-age children on daily and drop-in schedules
We fit the irregular rhythm of after-school: kids arriving from school, mixed daily and drop-in attendance, and parents who need to know their child made it. The pack verifies check-in and authorized pickup, tracks ratios as kids arrive, handles both recurring and drop-in billing, and messages parents instantly. Staff stay with the group instead of chasing rosters. One local team keeps your systems and data secure.
The challenges you know
You don't have a reliable count of who actually arrived from school each afternoon.
Mixing recurring families with drop-ins makes billing a mess every month.
A parent calls in a panic because their child's bus arrival was never confirmed.
What you get with Fixila Ops
- Check-in as children arrive with live ratio and capacity tracking
- Authorized-pickup verification and exportable attendance records
- Billing that handles both recurring enrollment and drop-in sessions
- Instant parent notification on arrival and check-out
- Daily activity updates and consent-gated photos to the parent portal
- Waitlist and roster management for popular sessions
The rest of Fixila behind you
- Fixila SB — fully managed IT and a managed network for the program site
- Fixila Guardian — endpoint and email security that protects family records
- Fixila Core — the RMM that keeps program PCs and tablets monitored and patched
- Fixila Studio — a website that keeps enrollment and drop-in sign-ups full
Why Fixila is the right choice
- Know who arrived. Check-in gives you a live, reliable count the moment kids come in from school.
- Recurring and drop-in, one system. Mixed attendance bills cleanly instead of by hand each month.
- Parents notified instantly. Arrival and pickup alerts head off the panicked phone call.
- One company, one number. Software, devices, network and security from a single local team.
- Grows with you. Add security, a website and more without switching systems.
Montessori
For: Montessori schools blending prepared-environment classrooms with structured enrollment and tuition
We respect the Montessori model while handling the business underneath it: multi-age classroom groups, observation-style progress notes, and tuition families can plan on. The pack tracks ratios and attendance by classroom, shares a child's work and progress with parents, and bills tuition and any subsidies on one invoice. Guides stay in the prepared environment, not at a desk. And one local team keeps the school's systems and records secure.
The challenges you know
Multi-age classrooms make ratio and attendance tracking more nuanced than a basic system handles.
Observation notes and a child's progress live in a guide's notebook, not somewhere parents can see.
Tuition, deposits and any assistance are reconciled by hand every billing cycle.
What you get with Fixila Ops
- Classroom ratio and attendance tracking that fits multi-age groups
- Check-in/out with authorized-pickup verification and exportable attendance
- Observation-style progress notes pushed to the parent portal
- Recurring tuition billing with autopay and copay-versus-subsidy split
- Daily sheets and consent-gated photo sharing for families
- Enrollment, deposits and waitlist management
The rest of Fixila behind you
- Fixila SB — fully managed IT, phones and a managed network across the school
- Fixila Guardian — security that protects student and family records
- Fixila Studio — a website and marketing that fill each enrollment cycle
- Fixila Core — the RMM that keeps classroom and office devices patched and monitored
Why Fixila is the right choice
- Fits the Montessori model. Multi-age groups, observation notes and the prepared environment are accounted for, not forced into a generic mold.
- Guides stay with children. Progress notes and daily updates reach parents without pulling a guide to a desk.
- Clean tuition every cycle. Autopay and split billing end the monthly reconciliation by hand.
- Security-first by default. Student and family records are protected by the team that runs your IT.
- One company, one number. Software, devices, network and security from one local team.
Summer Camps
For: Day and seasonal camps with session-based enrollment, rosters and high summer turnover
We handle the summer surge: session-based enrollment, big rosters that change weekly, verified pickups, and billing for a season rather than a school year. The pack tracks ratios and attendance by group, collects camper forms and immunizations up front, and keeps parents updated through the day. Your seasonal staff get a simple system they can learn fast. And one local team keeps your registration and camper data secure.
The challenges you know
Session-based enrollment with weekly turnover overwhelms a system built for steady rosters.
Collecting forms, waivers and immunizations for a flood of summer campers is chaos.
Seasonal counselors need to run attendance and pickup without weeks of training.
What you get with Fixila Ops
- Session-based enrollment with per-week rosters and waitlists
- Check-in/out with authorized-pickup verification and exportable attendance
- Up-front collection of camper forms, waivers and immunization records
- Group ratio and capacity tracking driven by check-in
- Recurring and per-session billing with autopay
- Daily updates and consent-gated photos to the parent portal
The rest of Fixila behind you
- Fixila SB — fully managed IT and a managed network for the camp office
- Fixila Guardian — endpoint and email security that protects camper and family records
- Fixila Go — laptop and tablet rentals with Care built in for seasonal check-in stations
- Fixila Studio — a website that fills every session and captures early registrations
Why Fixila is the right choice
- Built for the summer surge. Session enrollment, weekly rosters and waitlists handle high turnover without breaking.
- Forms collected up front. Waivers and immunizations come in through the portal before camp starts, not at the gate.
- Easy for seasonal staff. Counselors run check-in and pickup with almost no training.
- One company, one number. Software, devices, network and security from a single local team.
- Grows with you. Add security, a website and device rentals for the season without switching systems.
Be first in line for the Childcare & Daycare pack.
Join the list and tell us how you work today. We'll let you know when the pack opens, and you can start on the core in the meantime.